Archive for Organizations
March 3, 2009 at 10:33 am
· Filed under Businesss Management, Management, Organization Structure, Organizations, administrative system, communication network ·Tagged administrative system, Business Management, communication network, Organization, organization chart, Organization Structure, small business
Both the organization chart and job description are simplified abstractions of the actual situation. In reality there are many more positions and relationships than indicated in the organization chart. It might happen that industrial cleaning might not clean all required things. The degree of authority a superior has over his subordinate is also not indicated in the chart, nor is the relationship between two managers at an equal level reflected in the organization chart.
Despite all these limitations, the organization chart is an extremely useful tool in understanding and designing the structure. The structure of an organization, unlike that of a physical mechanical or biological system, is not visible. Therefore, it can only be understood by a representative model and by observing its behaviour.
The elements of an organization structure are:
1. the network of formal relationships and duties, i.e. the organization chart plus the job descriptions,
2. the manner in which various tasks and activities are assigned to different people and departments (differentiation),
3. the manner in which the separate activities and tasks are coordinated (integration),
4. the power, status, and hierarchical relationships within the organization (authority system),
5. the planned and formalize policies, procedures and controls that guide the activities and relationships (administrative system), and
6. the flow of information and communication network.
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January 13, 2009 at 9:28 am
· Filed under Businesss Management, Management, Organization Structure, Organizational Design, Organizations, Software, Types of Organizations ·Tagged Business Management, Organization, Organization Structure, Organizational Design, organizational objectives, role of manager, small business
Organizing is the formal grouping of activities and resources for facilitating attainment of specific organizational objectives. It is possible to achieve objectives without formally organizing, but there is likely to be great wastage of resources and time. Organizing ensures that objectives are achieved in the shortest possible time, in an orderly manner, with maximum utilization of the given resources. For a company who are selling blinds, vertical blinds, roman shades online, utilization of each leads given to them is most important part of organization.
In the context of a firm, its people, machines, building, factories, money, and credit available for use are the resources at its disposal. All these resources are limited. Your roles as a manager is to organize all these resources, so that there is no confusion, conflict, duplication or wastage in achieving your organization’s objectives and authority for utilizing the resources assigned to him, and the higher authority to whom he has to periodically report his progress. In this unit, we will take up all these issues for discussion, dwelling at some length on the various types of organization structure that you can choose from to suit your company’s specific objectives.
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December 31, 2008 at 10:29 am
· Filed under Businesss Management, Finance, Management, Organization Structure, Organizational Design, Organizations, Types of Organizations ·Tagged blinds, Businesss Management, Finance, Management, matrix organization, Organizations, papperless office, Product Management, Software, Term Life Insurance
Matrix organization structure originated with the United states Aero Space Programme of the 1960s and the Aero space agency’s extraordinary and conflicting needs for system (for innovation) and order (for regulation and control). A matrix organization employs a multiple command system that includes not only a multiple command structure, but also related support mechanisms and associated organization culture and behaviour pattern. A matrix organization is not desirable unless (i) the organization must cope with two or more critical sectors (functions, products, services, areas); manufacturing of blinds and selling of roller shades, woven wood shades and paperless office management makes it complicated.
(ii) Organizational tasks are uncertain, complex and highly interdependent; industries like term life insurance, hotel and motels.
The structure involves the dual chains of command. The system must also operate along two dimensions simultaneously: planning, controlling, appraising and rewarding, etc., along both functional and product lines at the same time. Moreover, every organization has a culture of its own and, for the matrix to succeed the ethos or spirit of the organization must be consonant with the new form. Finally, people’s behaviour, especially those with two bosses and those who share subordinates, must reflect and understanding and an ability to work within such overlapping boundaries.
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December 26, 2008 at 11:50 am
· Filed under Businesss Management, Finance, Formal Organization, Insurance, Online Shopping, Organization Structure, Organizations, Product Management, Software, Types of Organizations, classical school ·Tagged blinds, Businesss Management, Finance, Formal Organization, Insurance, Management, Online Shopping, Organization Structure, Organizational aspects, Organizational Design, Organizations, Product Management, Software, Term Life Insurance, Types of Organizations
The discussion in the preceding section and an overview of literature on function vs product choice, permits us to observe that both forms of organization design have their own set advantages and disadvantages. The functional structure facilitates the acquisition of specialized inputs. In permits pooling of resources and sharing them across products or projects.
The organization can hire, utilize and retain specialists. However the problem lies in coordinating the varying nature and amount of skills required at different times. The product or project organization, on the other hand, facilitates coordination among specialists; but may result in duplicating costs and reduction in the degree of specialization. For example, a blinds manufacturing company who manufacture roller shades and woven wood shades, need to adopt product forms not functional. It depend on the type of business company is doing. A term life insurance company can go with functional while a motels industry need to select product. Thus, if functional structure is adopted, projects may fall behind; if product/project organization is chosen technology and specialization may not develop optimally. Therefore, the need for a compromise between the two becomes imperative.
The possible compromises between product and functional bases include, in ascending order of structural complexity:
- The use of cross-functional teams to facilitate integration. These teams provide some opportunity for communication and conflict resolution and also a degree of common identification with product goals that characterizes the product organization. At the same time, they retain the differentiation provided by the functional organization.
We will discuss on two other structural complexity in next post.
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December 24, 2008 at 9:07 am
· Filed under Businesss Management, Finance, Formal Organization, Insurance, Management, Online Shopping, Organization Structure, Organizational Design, Organizational aspects, Organizations, Product Management, Software, Types of Organizations ·Tagged Businesss Management, Finance, Formal Organization, General Principles, Management, Organization Structure, Organizational aspects, Organizational Design, Organizations, Product Management
Today we continue our talk on Product Versus Functional. Walker and Lorsch studies two plants which were closely matched in several ways. They were making the same product; their markets, technology, and even raw materials were identical. The parent companies were also similar; both were large national corporations that developed, manufactured, and marketed many consumer products. In each case divisional and corporate headquarters were located more than 100 miles from the facilities studied. The plants were separated from other structures at the same site, where other company products were made.
Both plants had very similar management styles. They stressed their desire to roster employee’s initiative and autonomy and placed great reliance on selection of well-qualified department heads. They also identified explicitly the same two objectives. The first was to formulate, package, and ship the products in minimum time at specified levels of quality and at minimum costs-that is, within existing capabilities. The second was to improve the capabilities of the plant.
In each plant there were identical functional specialists involved with the manufacturing units and packing unit, as well as quality control, planning and scheduling, warehousing, industrial engineering, and plant engineering.
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December 20, 2008 at 2:20 pm
· Filed under Administrative theory, Businesss Management, Finance, Formal Organization, General Principles, Management, Modern Theory, Organization Structure, Organizational Design, Organizational aspects, Organizations, classical school ·Tagged Functional Forms, Product Forms
Lawrence and Lorsch highlighted important factors about specialization and coordination. According to them classical theorists saw specialization in terms of grouping of similar activities, skills or equipment. But this concept overlooks social and psychological consequences.
There is an important relationship between a units’s or individual’s assigned activities and the unit members’ patterns of thought and behavior. Functional specialists tend to develop patterns of behavior and thought that are in tune with the demands of their jobs and training. As such these specialists (e.g. industrial engineers and production supervisors) have different ideas and orientation about what is important in getting the job done. For example a cheap medical insurance quotes and term life insurance quotes both are different things. A health care insurance is related to medical insurance only while term life insurance is for life. This is referred to as ‘differentiation’ which means differences in thought patterns and behavior that develop among different specialists in relation to their respective tasks. Differentiation is necessary for functional specialists to perform their jobs effectively.
Differentiation is closely related to achievement of coordination which may also be referred to as ‘integration’. Therefore, alternatively both differentiation and integration coexist. This is possible through effective communication channels. The appropriate mix of differentiation and integration in an organization is considered to be dependent on the nature of external factors such as markets, technology facing an organization as well as the goals of the organization. Since organizational pattern affects individual members, management and show concern to the kind of stress and cross functional conflicts that a certain pattern may produce.
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December 17, 2008 at 11:41 am
· Filed under Administrative theory, Businesss Management, Finance, Formal Organization, Management, Organization Structure, Organizational Design, Organizations, Software, Types of Organizations ·Tagged Businesss Management, Formal Organization, Management, Online Shopping, Organization Structure, Organizational aspects, Organizational Design, Organizations, Software
One of the issues in determining the form of an organization relates to the question of whether to group activities primarily by product or by function. Should all specialists in a given function be grouped under a common boss even if they deal in different products or should the various functional specialists working on a single product be grouped together under the same boss?
As with the problem of centralization versus decentralization, here too most managers find it difficult to say which choice will be the best one. We can understand this with example of gift shop. In gift shop there are birthday gifts, childrens gifts, get well gifts, holiday gifts. Each gift is having it’s own category but all fall under one heading gift.
Lawrence and Lorsch studies from a behavior point of view the criteria used in the past to make the choice to see whether a pattern emerges to provide meaningful clues to resolve the dilemma. Reviewing the literature they found that managers seem to make the choice based on three criteria:
1. Maximum use of special technical knowledge.
2. Most efficient utilization of machinery and equipment.
3. The degree and nature of control and coordination required.
The major problem with each of these criterion concerns the trade-off involved in these decisions which may lead to unanticipated results and reduced effectiveness.
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December 16, 2008 at 11:08 am
· Filed under Businesss Management, Formal Organization, Management, Online Shopping, Organization Structure, Organizational Design, Organizational aspects, Organizations, Software ·Tagged Businesss Management, Management, Online Shopping, Organization Structure, Organizational aspects, Organizational Design, Organizational Mechanism, Organizations, scientific management, Software, Types of Organizations
Burns and Stalker propose two contrasting forms of management systems to suit different conditions. These are called as mechanistic organic forms. A mechanistic management system is considered appropriate to stable conditions while the organic form is suitable to changing conditions.
It is observed that organic systems are not hierarchical in the same way as mechanistic systems and they remain stratified based on expertise. Also, people’s commitment to the cause of the organization is supposed to be more in organic than mechanistic systems. In an organic form the hierarchic command gives way to consensus based commitment. The two forms of systems represent two ends of a continuum than being dichotomous. The relation of one form to the other is elastic and an organization may oscilate from one en (mechanistic) to the other end (organic) as the transition occurs in its conditions from relative stability to relative change.
We have considered different types of organization structures which have evolved over time. In response to complex, changing requirements. The continuum of structures range from centralization to decentralization, vertical to horizontal, mechanistic to organic and product to function. The predominant mode is decentralization with centralized control and a certain type of matrix in complex organizations. Each form has its own set of advantages and disadvantages. Compromises are possible in the context of organization’s environment, technology, culture and aspects of human behavior.
blinds, roller shades, woven wood shades
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December 15, 2008 at 12:24 pm
· Filed under Administrative theory, Businesss Management, Christmas Shopping, Finance, Formal Organization, General Principles, General Systems Theory, Management, Modern Theory, Modern View Point, Neoclassical viewpoint, Online Shopping, Organization Structure, Organizational Design, Organizational aspects, Organizations, Software, Types of Organizations, classical school, scientific management ·Tagged Businesss Management, Finance, Formal Organization, General Principles, General Systems Theory, Management, Modern Theory, Modern View Point, Organization Structure, Organizational aspects, Organizational Design, Organizations, scientific management, Software
The classical bureaucratic model of organization though pervasive, has been considered inappropriate to the changing requirements of modern times. A bureaucratic organization was considered to be too inflexible and hierarchical to adapt to the changes occurring in organizations and technology.
Parkinson’s laws and Peter Principle highlight the negative aspects of bureaucratic organizations. Whatever be the criticism against bureaucracies, it is realized that to some extent they have become essential. Therefore, writers and organizations began to explore ways to modify the bureaucratic organization structures. In essence these new structures reflect modifications to the classical principles of delegation of authority and standard of control.
Delegation extends the scope of the principle to the point of an abiding organization-wide philosophy of management. A tall organization structure means a series of narrow spans of control, and a flat one incorporates wide spans and limited layers of control at horizontal levels. Both the structures have their advantages and disadvantages. They should be viewed on relevant concepts and not as ideal absolutes.
A tall structure calls for control and close supervision over the subordinates. But close supervision may not necessarily produce better control. Similarly in a flat organization with wide spans, it may not be possible to keep close control over subordinates but it provides for decentralization, individual initiative and self-control. Tall structures are less favorably viewed it is held that self-control is better than imposed control. The choice in this regard however rests ultimately on management assumptions about individuals and groups in organizations.
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December 12, 2008 at 9:53 am
· Filed under Administrative theory, Businesss Management, Finance, Formal Organization, General Principles, General Systems Theory, Management, Modern Theory, Modern View Point, Organization Structure, Organizational Design, Organizational aspects, Organizations, Software, scientific management ·Tagged Administrative theory, Businesss Management, Centralization and Decentralization, Finance, Formal Organization, General Principles, Management, Organization Structure, Organizational aspects, Organizational Design, Organizations, Software
Centralization is the process by which the activities of an organization, particularly those regarding decision-making, become concentrated within a particular location and/or group. In political science, this refers to the concentration of a government’s power – both geographically and politically, into a centralized government.
Decentralization is the process of dispersing decision-making governance closer to the people or citizen. It includes the dispersal of administration or governance in sectors or areas like engineering, management science, political science, political economy, sociology and economics. Decentralization is also possible in the dispersal of population and employment. Law, science and technological advancements lead to highly decentralized human endeavors.
Alfred P. Slogan played and instrumental role in developing a model of central control of decentralized operations for General motors based on the following twin premises:
- The responsibility attached to the chief executive of each operation shall in no way be limited. Each such organization headed by its chief executive shall be complete in every necessary function and enabled to exercise its full initiative and logical development (Decentralization of operations)
- Certain central organization functions are absolutely essential to the logical development and proper coordination of the Corporation’s activities: Centralized staff services to advise the line on specialized phases of the work, and central measurement of results to check the exercise of delegated responsibility.
blinds, roller shades, woven wood shades
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